Committee Information

We need everyone involved to put on the amazing shows that we are known for.  Therefore, Drama Club has some volunteerism requirements:

• Parents are asked to sign up for at least 3 hours as a rehearsal monitor.  Every family is being asked to have clearances on file this year because every family is asked to serve minimum of 3 hours.  Safe Environment policies dictate that there needs to be two adults at every rehearsal or we cannot hold a rehearsal.  Rehearsal Monitors are the responsible adults in the building who help watch the kids for their safety, keep them quiet, help line them up for scenes, help dismiss at the end of rehearsal and two adults must stay until the last child is picked up.

 

• Parents should sign up for at least ONE committee.  We have provided information on the drama club website about our different committees or you can reach out to producers with questions.  There are plenty of needs… being with the kids, being far far away from the kids, done from home, done from work, weekdays, weekends, evenings, using creativity, using organizational skills, using people skills.  Please find your fit and help us out!  If you have an idea of how you can help that is not listed, don’t hesitate to offer.

 

• Parents are asked to work during one show on show weekend.  This can look like helping backstage, helping in the classrooms where the kids wait, working a snack bar or raffle booth.  We ask that all families work one show so that all families have a chance to be audience members and watch their kids.

 

This year the Drama Club has many volunteer Chairperson opportunities to fill.  Please take the time to read through the descriptions of each job and consider signing up to help us with your time and talent.  

Open Chairperson Positions

Assistant Director: We need a parent who will help run the practices for the younger kids.  No experience necessary, our lead director/choreographer will run the scenes, but we can use help getting the kids to do what they are being taught to do.

Rehearsal Moderator: This person will review the parent coordinator sign-up genius to ensure that there is proper parental coverage for each scheduled rehearsal and will facilitate reminder e-mails to the drama club parents about such needs.  This person will also confirm with the producers that there is a workshop scheduled for each weekly rehearsal and supplies/facilitators  are coordinated and prepared.

Stage Construction:  We are looking for someone who can lead a group of volunteers (typically dads, but anyone is welcome!), to help build the stage extension and also dismantle it after the last show.  The stage is usually built on a Friday evening in early March and it is taken down as soon as the Sunday afternoon show is over.  Bring your tools if you have them.  This group will also help hang curtains around the perimeter of the gym the week before the show and take them down after the show.

Program Book Co-Chair:  We are looking for someone can share the role of program book chair with a current parent.  This position does not require clearances and can be done from anywhere. The role reaches out to local businesses and families to secure ads for our program, a major fundraising component to our club. Our systems are established and you've got a great partner here! 

Basket Raffle/Flowers/Candygrams Co-Chair:  We are looking for someone can share the role of basket raffle chair with a current parent.  This position does not require clearances and can be done from anywhere. The commitee solicits donations for raffles, creates candygrams and sells flowers. The back table is hopping on show weekend and you've got a great partner here!

Movie Night Chair:  A new tradition is kicking off the season with a movie night.  This role would organize the invite/sign-up, food and drinks, AV set up.  Knock your commitment out before rehearsals even start.  No clearances required.
 

COMMITTEES

Costumes:  If you can sew- great!  If you can't- also great!  This committee needs help creating the many costumes our actors wear for the show.  Many of them are hand-sewn, so seamstresses are in demand, but there also are a lot of things needed to buy or borrow and if you can shop for deals the costume committee needs you!  This committee also helps fit the kids in the costumes, get them dressed for each show and dress rehearsal, and keep the costumes organized.  Clearances not required.

Set Design (Props + Set Decoration):  Help to gather and buy various items to be used on stage, and then helping the weekend of the production in organizing and making sure the props are where they need to be for the actors.  Help to paint and build the scenery and stage decorations.  Typically most painting can be done in a couple of nights.  Anyone with experience building things is also a plus! Clearances required.

Program Book:  This committee is in charge of selling ads to parents and local businesses for the program book.  This important committee raises much of the money needed to put on the play each year, so if you have contacts in the area we need you!  Clearances not required.

Ticket Sales:  Sell tickets on the "Pre-Sale" night for parents of kids in the play, as well as selling tickets at the door the days of the shows.  We also ask that these volunteers help straighten chairs and sweep up after each show. Clearances not required.

Baskets/Raffles: Help ask for donations, shop, and create the themed baskets that we raffle off as a fundraiser. Work the raffle table, sell candy-grams for the cast, flowers, and candy “chances” for raffle tickets.

Stage Construction:  This is a group of volunteers, (typically dads, but anyone is welcome!), who help build the stage extension and also dismantle it after the show.  The stage is usually built on a weekend morning or evening, and it is taken down as soon as the Sunday show is over.  Bring your tools if you have them!  This group also hangs curtains around the perimeter of the gym the week before the show, and takes them down after the show.  Clearances not required.

Stage Managers/Crew:  This is a group of volunteers that help lift and carry the big and heavy things behind the scenes during the show.  They need to be present for at least a few of the last rehearsals so they can learn the show, and then also be available to work during the show to help move the scenery.  Clearances required.

Tshirts/DVDs: This committee places our cast t-shirt order and burn copies of our DVDs.  These duties can be done at home on your schedule.

Kitchen/Cast Party:  This committee is responsible for selling the food and drinks before the show and during intermissions.  They are also responsible for helping to plan and buy items needed for the cast party, setting up the cast party, and cleaning up after the cast party.  Clearances not required.

Sound: This is a show week job.  We need someone to come to a full cast rehearsal to watch the show, and then attend the tech/dress rehearsals plus the three shows beforehand to help get the kids’ mics on.  During the shows, any mic changes will be handled by the sound crew. 

Drama Club Operations:  This group will be responsible for the administrative needs of the drama club.  Some of the responsibilities will include helping to keep data organized, finances/book keeping, marketing needs of the drama club,